Arizona Deer Association

Board of Directors Meeting

Minutes  - August 18, 2004

Attending

Voting Members

Mark Bool, President
John Brishky, Secretary
Craig Dunlap, Treasurer
Kevin  Harris, Board Member
Dom Lopano, Board Member
Pete Cimellaro, Board, Member
Joe Bill Pickrell, Board Member
Amanda Moors, Board Member
Stan Johnsen, Board Member
 

Committee Chairs and Guests

Allen Taylor, Clinic Committee
Hal Luben
Tracey Martin
John Avey
Steve Fairaizl, Logan Simpson Design 
 

President Mark Bool called the meeting to order at 6:30 p.m.

President’s Report 

Joe Bill moved, John Brishky seconded,  to approve minutes for July.  Motion carried. 

Guest Speaker 

John Avey gave the Board an overview of M.O.U. (memorandum of understanding) regarding third party acquisition of real property.  This MOU outlines requirements to enter into an agreement with a 501 (c)(3) non-profit organization (third party) for the acquisition of real property for the sole purpose of gaining access to public and state trust lands.  At this point, this project is being reviewed by the Attorney General’s office.

Treasurer’s Report

Craig gave the Board update on balance sheet and profit and loss statement for the organization.  Craig also provided the Board an update on G&F special tags rules.

Joe Bill moved, Kevin Harris seconded, to approve Treasurer’s report as presented.  Motion carried.

General Discussion 

The Board discussed Scott Gorczyca’s  resignation as chair of the fundraising committee and vice president of the association.  Pete Cimellaro moved, Amanda Moors seconded, that Stan Johnson be elected to the Board of Directors.  Motion carried.  Pete Cimellaro moved, Kevin Harris seconded, that Domenick Lopano be elected Vice President   Motion carried.

The board discussed next year’s banquet site.  Rawhide is moving its business at the end of May, 2005and the board expressed concern over possibly losing the banquet site.  The board discusses Veteran’s Coliseum and America West Arena as possible sites.

Committee Reports

Membership - Joe Bill reported that membership renewals were mailed. Gary Johnson is a new life member.  The board also discussed contacting Rich Leightner and the Buckskin Chapter about the remittance of their membership dues in a timely manner, and a cost increase in their dues. 

Habitat Projects- Pete Cimellaro provided an update on Cherry Creek waters.  Habitat Committee will discuss contribution dollars.  Hack Rim Project on hold for time being. 

Game and Fish - Pete Cimellaro reported on the G&F commission meeting and the Montoya court ruling.  Steve Fairaizl provided an update on Kaibab study.  There will be a meeting on October 18, 2004 at the G&F office in Flagstaff with the U.S. Forest Service.  Deer transplant are cancelled at this point due to C.W.D. 

Newsletter- New newsletter due in November. 

Deer Hunters Clinic- All set with the G&F to do a “kid’s” presentation at the clinic.  Don Winslow will be giving two presentations to the kids, as well as bringing the hunt simulator game.  Invitations/flyers sent to ALL youth hunters in the state. 

We will have about 40 vests to give out/raffle at the clinic to the youth hunters who are attending.  We will try to ensure that every child leaves with something. 

Youth Camps- Still working on finalizing the standard plan for each youth camp.  Draft project plan is complete and has been sent to some key folks for feedback.  This will be a plan that can be used for future camp planning.  So far, Stan has two people who have contacted him regarding potential help (and one is our newly resigned VP).  One guy called in response to the article in the Deer Times.   Outside recruiting is going slow. 

Chris has forwarded a possible contact (Darren Choate).  No follow-up with him yet.

• 12A– Got an e-mail for Rich Leightner advising that the Buckskin Chapter will handle virtually all details of this camp.  The only critical support needed at this point is that someone is needed to pull the trailer up to them.  Need a volunteer for this!

• 1 & 27 – Blaine has already been helping with early coordination for this camp.  As previously mentioned, the AES is going to help take the lead on this one.  Per a note from Blaine (and a discussion with Mike Wilson), Mike will handle the cooking.  All we need to do is get him the food (or budget  to procure locally).  He will also greatly welcome any help with game spotting, etc.  Need volunteers for this!  Also, Blaine needs a copy of our certificate of insurance to get the special use permit from the USPS. 

• 36A/C  - the Border Patrol, and Gabe Paz (WM for 36)  will both attend this camp.  The BP will be making a presence at the camp, and possibly be giving a talk to the kids about their role in protecting the borders.  Gabe wanted to float possible hunt camp dates by the board (e-mail attached).  The first weekend of the youth hunt overlaps with the first weekend of the regular November hunt.  We should consider this when scheduling…  Also, as for volunteers, Stan will be at the camp along with a few friends to help with cooking/cleaning/set-up. We need  additional volunteers for game spotting & general help though!

Clinic- Allen Taylor provided an update on the clinic arrangements. 

WCC Report - No report 

Website- Amanda Moors reported that updated material is on web site. The ADA board discussed new info for the web site. We will work toward having ADA merchandise for sale in two weeks on web site. The board discussed Blaine Bickford’s email to the board.

General  

Are Popular, Sportsman’s Warehouse or Arizona Sportsman ‘official’ sponsors yet?  If not, has anyone made contact with them?  8/18 Update:  Chris and Stan are going to Sportsman’s Warehouse sometime in the next couple of weeks, hoping to solicit a merchandise donation to provide freebies to the kids that show up at the youth camps. 

Blaine has proposed a Youth Scholarship program.  Interesting idea, and one that could truly benefit some youngsters (as well as provide good PR for the ADA).  The National Wild Turkey Federation has a program, as does the Arizona Desert Bighorn Sheep Society.  Stan will contact them for more information. 

The board agreed to conduct its monthly Board of Directors meetings at Sportex at 2000 W. 1^st Street. 

The Mohave Sportsmen’s Club has sent an affiliation agreement to ADA.  Pete Cimellaro moved, Kevin Harris seconded, to approve the Mohave Sportsmen Club as a new affiliate.  Motion carried. 

Kevin Harris provided an update on Jamison award. Kenny Rowe will be designing the bronze to use as award. 

Craig Dunlap moved, Pete Cimellaro seconded, to approve $625.00 to reimburse ADBSS for part of Bud Swagel’s vet bill.  Motion carried.  Bud and his hounds have been removing lions in the Bighorn Mountains and some of the dogs were severely injured. 

There being no further business to discuss, the meeting adjourned at 10:00 p.m.

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