Arizona Deer Association

Board of Directors Meeting

August 16, 2011

Attending Members:

John Koleszar, Dave Bruns, Pete Cimellaro, Jim McCann, Joe Allen, Mark Bool, Randy Scott, Amanda Moors, Tracey Martin

I.  Welcome and call to order

The president called the meeting to order at 6:30

II.  News and Information from Game and Fish

Steve Rosenstock, Research Branch, gave a report on the habitat in unit 12A in the Kaibab.  He reviewed the study measuring cliffrose.  The Department is looking to develop a better monitoring strategy for the area and reviewed the efforts to do this.  He reviewed the methods for measuring browse/forage plant growth and assessment.  The Department expects final protocol in December 2011; formal monitoring will begin in 2012.   

Craig McMullen reported that the US Sportsmen’s Alliance is starting a legal defense fund.  He will return to the September meeting to report on other issues.   

Amber Munig reported on the hunt recommendations and the hunter survey data. The survey was mailed to 3,000 and offered on-line.  She reviewed some information relative to the mountain lion, turkey, and elk seasons and addressed information in the current version of the hunt recommendations that will be presented to the Commission. The department will post an analysis of the survey results on its website prior to the commission meeting.  The board discussed with Amber various issues including mandatory reporting, buck-to-doe ratios, specific hunt units, fawn recruitment, and predator management.  The next commission meeting is August 27^th, beginning at 8:00 am

II.  Minutes

Amanda Moors moved, Pete Cimellaro seconded, that the minutes be accepted as presented.  Motion carried.

III.  Treasurer’s Report

Stephen Ward moved, Amanda Moors seconded, that the treasurer’s report be accepted as presented.  Motion carried.

IV.  Old Business

a.  Gun-only banquet – John and Joan Toner and Chip Church presented their idea for a Gun Banquet Extravaganza.  John reviewed the details of the raffle, and distributed a handout designed to inform participants how the raffle works.  The participants will be given a bid number, instead of being handed reams of raffle tickets.  The board discussed the details of the progressive raffle with John and Chip.  Chip and John’s fee for conducting the raffle is 10%.  One advantage is that the club does not have a large outlay on the firearms prior to the banquet, which traditionally has been $20,000 or so. The guns can be ordered as the packages are sold and income is made.  The background checks will be done by Chip that night.   

b.  GADR – the board discussed promoting the 2012 GADR.  The 2011 GADR showed $16,464 profit.  Pete will work with a social media expert that ISE has recommended for ideas to promote the GADR in non-traditional way via the internet, which can be a substantial cost savings.  Printing and mailing costs for the GADR are currently around $10,000.  We are working on securing hunts for our next raffle.   

c.  2012 ISE show/banquet – Pete Cimellaro distributed a floor plan for our 2012 banquet, which shows seating for 440 in the Astrogrande Ballroom.  There are separate rooms for the silent auction and loading/unloading will be easy.  We are working on a ticket price that includes dinner and entry into the fundraiser.  Our costs will be approximately $49 for dinner, and liquor prices are competitive.  We have secured a cost of $200 per keg.  We will have to contract with audio/visual.  We hope to keep our ticket price at $70 and it will include entry into the show.  ISE has agreed to advertise the banquet along with the show advertising.  The board discussed the logistics of pre-selling tickets vs. tickets at the door.   Dave Bruns moved, Joe Allen seconded, that we conduct our banquet February 25, 2012 in conjunction with the ISE Show.  Motion carried. 

d.  Hunters Clinic – we had roughly 50-60 people at the clinic.  The clinic was well planned and prepared, and the program was considered excellent by both the attendees and the personnel helping.  The board discussed ways to promote the clinic next year.  Pete will find out if it’s possible to purchase the G&F list with email addresses. 

The board discussed John Toner’s proposal.  Pete Cimellaro moved, Dave Bruns seconded, that we will have two fundraising events in 2012: one traditional banquet at ISE, and a gun banquet later in the year.  Motion carried.

Amanda Moors moved, Stephen Ward seconded, that we donate $5000 to AZSFW.  Motion carried.

The meeting adjourned at 9:00 pm.

Membership Report:

15 youth; 6 Sustaining; 211 regular; 33 life = 265 TOTAL

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