ARIZONA DEER ASSOCIATION

BOARD OF DIRECTORS MEETING

July 15, 2008

Attending:                                                                    Guests:

Jeff Dickey, President                                                 Woody Farnsworth
John Koleszar, Vice President                                     Jim deVos
Pete Cimellaro, Past President                                     Bill Hill
Craig Dunlap, Treasurer                                              Suzanne Gilstrap
Mark Bool, Director                                                    Tracey Martin                         
Chris Denham, Director
Domenick Lopano, Director
Terry Herndon, Youth Director 

I.  Welcome and Call to order

The president called the meeting to order at 6:30 pm

II.  Guest Speakers

Bill Hill and Woody Farnsworth gave a brief presentation about the junior hunters education class to be held in August at Vince Watts’ place.  We have 15 junior signed up at this point.  He reviewed the assistance and support he’s lined up and would like to purchase a trailer before this year’s fall junior hunts start.  He reviewed his research into the trailers and outlined where the ADA expects to hold the junior camps this season.  Woody and Bill reviewed the estimate from Arizona Trailer Manufacturing Co.

Pete Cimellaro moved, Domenick Lopano seconded, that the ADA Board authorize Bill and Woody Farnsworth to order the trailer from Arizona Trailer Manufacturing, in an amount not to exceed $10,000.  Motion carried.

Suzanne Gilstrap reviewed the legislative funds sweeps that took place during the legislature’s session.  She expects another battle as the legislature attempts to patch some of the things that happened during the session.  The petition to urge the Commission to ask the legislature to halt Game and Fish funds sweeps, which the ADA ratified, was summarily ignored by the Commission.  She also reviewed other extraneous legislative issues.  The first AZSFW fundraising banquet will be held October 18^th.  Suzanne requested consideration of a contribution to the AZSFW.

John Koleszar moved, Chris Denham seconded, to donate $10,000 to the Arizona Sportsmen for Wildlife.  Motion carried.

Jim deVos gave a lengthy presentation on the Kaibab deer study, concentrating on the history of deer management there and the study’s inception.  He discussed the formation of a team of respected wildlife biologists to review and analyze the research date.  The committee, Tom Britt, Jim deVos, Ray Lee, Amanda Moors and a representative from the Buckskin chapter will receive advice and oversight from Dr. Warren Ballard.  Jim has also been reviewing ASU’s data, collection methods, and results, which he feels comfortable with. 

Finally, Jim discussed the position paper he is drafting at our behest regarding the new EIS for reintroduction of the Mexican Gray wolves and the expansion of their management area.  

The board discussed the request from Leonard Ordway, Region V, to fund a water hauling trailer that holds 1,000 gallons.  The board discussed various funding options for the total of $10,100+.   

Pete Cimellaro moved, John Koleszar seconded, to fund one-half the cost of the trailer, and approach the Arizona Chapter of SCI to fund the other half.  Motion carried.

Pete will contact AZSCI.

III.  Minutes

Pete Cimellaro moved, John Koleszar seconded, to accept the minutes as presented.  Motion carried.

IV.  Treasurer’s Report

John Koleszar moved, Domenick Lopano seconded, to accept the treasurer’s report as presented.  Motion carried.

Craig Dunlap tendered his resignation to the board; he will be moving to Spokane, Washington.  Craig will send a list of financial commitments to Tracey Martin for inclusion in the minutes.  The board extended its deepest appreciation to Craig for his generous years of service to the organization. 

V.  Old Business

The ADA was awarded both whitetail tags by the Commission on the condition that one of them is raffled.  The plan is to put together a raffle package which can not only increase the income generated by the tag, but also increase income to the association.  We have an informal committee formed, and are looking to put the tag together with other deer hunts and merchandise (rifle, optics, backpack, etc), all fully donated.  We need to set up on-line sales, and look into nationwide promotion. We have until June 27, 2009 to sell tickets, and the winning ticket will be drawn at our fundraising banquet next year.  We have asked Game and Fish to appoint a representative to our committee for oversight. 

The Board discussed the database management 

Chris Denham moved, John Koleszar seconded, to accept Tracey Martin’s proposal to provide database management services for $5550 annually, with a review in one year.  Motion carried.

VI.  Committee Reports

Habitat Projects – there will be a meeting on August 2^nd; the Van Clark project in Prescott was discussion

Game and Fish  - John Koleszar will attend the Conservationist Committee meeting on July 28^th and represent the ADA. 

Membership -  there are 3385 records on the database.  We have 26 life members; 401 paid for 2007-2008.  There are 160 paid for 2008-2009, which includes 153 regular members, 1 sustaining member and 6 youth members.

Newsletter – the newsletter is at the mail house.

Youth – no report.

Legislative -  no further report.

Website – no report.

Public Relations – no report.

Conservation Partners – no report.

VII.  New Business

Rick Miller needs speakers for the clinic.  If anyone has ideas and/or can assist the night of the clinic, please let Rick know immediately.  So far, Jim Heffelfinger has confirmed he will speak.  Chris Denham will check his schedule.  There will be two guns for raffle.

VIII.  Adjourn

There being no further business to discuss, the meeting adjourned at 9:30 pm

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