Minutes ADA July 2009 Board Meeting

6:37  - Call to order 

Approve minutes with update:  Brad – Mark - Motion approved 

Treasurer Report with update: - Chris – Rick - Motion approved 

Guest Speakers:

• Dave McCasland – Presentation on Preserving our Hunting Heritage.  Looking to see if the Board will make a donation to their organization.
• Presentation from Shrine Auditorium to hold our annual banquet there.

Old Business

• Hunt Guidelines – Jim Devoss presented the ADA’s recommendations for the upcoming hunt guidelines.
• There will be an August 10^th  meeting that the Kaibab Review Team will be attending.
• Arizona G&F will have the Kaibab report after the August meeting.

New Business:

• Motion to donate $100 to the church in Bill Yarnell’s name.  Pete – Mark – Motion Approved.
• Discussed holding the monthly meetings for free at Bass Pro Shops.

Banquet:

• Motion to reduce the bid on a Minnesota fishing trip to $1000 – Mark – Rick – Motion Approved.
• Discussed change to Shrine Auditorium.  Shrine Auditorium will provide for free monthly meetings if the banquet is held there.
• Motion to hold 2010 Banquet at Chapparell Suites on Feb 13^th.  Brad – Pete – Motion Approved.

Clinic:

• Clinic is scheduled for August 15^th at the Phoenix Mountain Preserve.

Great American Deer Raffle:

·         Motion to do the Deer Raffle in 2010. – Pete – Mark – Motion Approved. 

Youth Committee:

• Overview of the first youth committee meeting.
• Eddie Corona will be writing grants for the Oct 9^th – 11^th and Oct. 16^th – 18^th Camps.

Deer Times:

• Discussion to continue with the Deer Times as is or to go with a 4 page section in the Western Hunter Magazine.
• John Koleszar will be checking with someone to take of composition  of Deer Times.
• John received a quote of $2100 to print the Deer Times as it exist today.

HPC:

• Meeting to be held in Pinetop the weekend of July 18^th.  John K. will be attending.

 Game and Fish: 

• Nothing to Report.

 Legislature:

• All organizations have approved the merger of the AZSFWC and the WCC
• New license plate bill was signed and will go in around the 1^st of the year.
• Bill 2135 for term limits of commissioners will be reintroduced.

Web Site:

For the June 09 meeting (last month’s report, wasn’t in last months minutes so adding it here) 

This past month has been very busy with the Great American Deer Raffle, which mostly involved handling online ticket sales, shopping cart issues, downloading data and getting it summarized for the printer.   

I have also been maintaining and uploading the Live Auction and Silent Auction lists on the website.   

Also added the 2008 and 2009 lists of projects completed for Mule Deer and Whitetail with tag fund money.   

Smaller updates included adding the minutes from the May board meeting as well as updating the phone number listed on the site. 

Worked with Tracey to make sure our hosting plan was paid for.  We got that done and so we should be set for the next two years of hosting. 

Also, I need the PDFs for the ADA Newsletter for the last several years so I can post them on the website.  I think the last one I was sent was back in 2007.  I asked Cathy to get them to me.  This might be especially timely to get done given that Cathy is retiring as editor and we are likely changing our format for the newsletter.   Any help getting this done would be appreciated. 

As always, if anyone has anything they want added to the website, send it my way. 

Website report for July 09 meeting

 Since our last meeting, the Great American Deer Raffle has closed and so all online sales data was downloaded and sent to Brad and Tracey for their review and so they could reconcile with bank statements.  Also the final sales info went to Al so he could summarize for ticket printing.   And all winners were posted on the website.

 I wrote and posted photos and an article summarizing our Banquet. 

Also posted a Thank you letter that Jeff sent me regarding the Banquet.

 Posted the Hunt Guideline comments that Jim deVos provided to us at the last meeting and which he presented to AGFD for us. 

Added the list of Life Members of the ADA to the website. 

Put up an announcement of the Cabela’s discount that was being offered for all members of the ADA during their special sales weekend of July 18-20. 

Posted the June meeting minutes.  

Added photo button about the hunter clinic to the top banner of the main page to help promote it.   

Updated the Calendar of Events to include future board meetings and a link to the Hunter Clinic info.  Also made sure the board of directors page reflected results from recent annual meeting.

 Public Relations: - Nothing to Report

 Conservation Partners: - Nothing to Report.

 9:10 meeting adjourned.

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