ADA Board of Directors Meeting

June 21, 2011

Attending:

John Koleszar, President

Rick Miller, Vice President

Pete Cimellaro, Past President

Craig Nebeker, Treasurer

Jim McCann

Stephen Ward

John Toner

Joan Toner

Tracey Martin

I.  Guest Speakers

John Toner presented his idea for a fundraiser, which he calls a “gun banquet.”  He suggested that we conduct a “bare bones” fundraiser, where we serve finger foods instead of a sit-down meal.  Eliminate side raffles, and give away only guns.  He feels that everyone comes only for guns anyway.  He provided a written proposal, based on a progressive raffle, where each ticket purchaser would have the opportunity to win a firearm depending upon how much he spent and which level at which he wanted to participate.  Each attendee will have an individual bid number, and will pre-complete the FFL.  He reviewed the packets of raffle tickets that each attendee would purchase and the details of this progressive raffle.  The board thanked John for his time and innovative idea. 

II.  Old Business

a. banquet – the board discussed the final profit, which stands at $45,546.17 at this point.  The only payable that Tracey knows about is the foundry charge for the bronze, which is $500.  We have two hunts that are not yet paid for; the profit on those two hunts is $1005, which will increase our net to over $46,000 if the final purchase goes through. 

The banquet went very well and we received many compliments on our event.  We netted $4500 on the raffle, $6000 on the cup raffle, $6000 on the silent auction, and our live auction netted over $20,000.  We netted $10,000 more than last year.  Pete feels that AAF was very pleased with the banquet and we will be entertaining an offer from them to partner in a future banquet. 

b.  GADR – we have realized $21,600 in income so far and need about $1500-$2000 more to break even.  Board consensus was to send a second mailing, and Pete and Tracey will determine who and when to send the second mailing.

c.  Chili cook-off / Fundraising events– Pete reviewed his communications with ISE re: holding our banquet in conjunction with the Expo next year.  He discussed the banquet areas that University of Phoenix stadium has to hold an event such as ours.  ISE has pledged to work with us to advertise our event along with all the Expo marketing, will help us get donations from exhibitors, will assist in negotiating with the stadium on prices for space and food.  The board felt that this partnership would be worth pursuing and Pete will investigate the costs further and report back to the board.  There did not seem to be any interest from ISE in conducting a chili cook-off, and it would be difficult to work with the stadium on this event without ISE backing. 

d.  Elections of officers – the slate for officers and directors for 2011-2012 has been proposed:  President - John Koleszar; Vice President - Rick Miller; Secretary - Stephen Ward; Treasurer - Craig Nebeker; and, Past President - Pete Cimellaro.  Directors finishing a two-year term, ending in June 2012: Amanda Moors and Domenick Lopano.    Directors starting a two-year term: Dave Bruns, Jim McGann, Scott Streich, Randy Stalcup.  Rick Miller moved, Craig Nebeker seconded, that the Board accept the slate as presented.  The motion carried, with Mark Bool providing a voice vote over the phone. 

e.  Hunters’ Clinic – we have the facility reserved for August 13^th at Ben Avery shooting ranges.  Rick discussed some of the proposed details, which will include a firearms shoot, archery for the kids, and other outdoor activities in the morning, then classroom work in the afternoon with the GADR drawing finishing the event.  Rick is working with Scott Streich on a timeline for the event and we hope to get Dave Bruns involved in the clinic set-up as well.

III.  Committee Reports

a.  Membership – renewals went out and we are waiting for income.

b.  Habitat Projects –  The Wallow Fire is devastating the eastern part of our state.  Within the next 10 days, we may have some opportunities for volunteers to help save fish and streams.  Game and Fish will let us know.  We need to monitor the situation, since these opportunities will occur in the future months as well, probably at short notice.

c.  Website – Jim Unmacht has taken pictures of the banquet and will provide some for our newsletter and website.  Clinic information needs to be posted on the website.  Tracey and Amanda are working to update the material on the site – so please provide material in a timely manner when requested.

IV.  New Business

a.  Arizona Outdoor Adventures, founded and operated by Dan Priest, has lost all its equipment, including tents, fishing items, hunting items, etc. in the Wallow fire. A0A conducts juniors camps for inner city kids, many of whom have never been hunting, fishing, or in the Arizona outdoors.  Pete Cimellaro moved, Rick Miller seconded, that the ADA send Arizona Outdoor Adventures a $500 donation. 

b.  13B camera  project – Unfortunately, Steve Cheuvront had 11 cameras stolen from the study area.  Ryan Hatch is offering a reward of $200 for anyone who provides information on any of the thieves.  The board discussed placing signs at the cameras explaining the research project and asking people to respect the cameras.  We anticipate that the signs will cost approx. $1 each, and we need 50 or so.  Pete Cimellaro moved, Craig Nebeker seconded, that we spent up to $100 for the signs for this project.   

C  Game and Fish personnel will attend our August meeting.  It was determined that we will ask Amber Munig to attend as well as Craig McMullen.

The meeting adjourned at 8:30

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