Arizona Deer Association

Board of Directors Meeting

March 15, 2011

Attending:

John Koleszar, President

Amanda Moors, Director

Mark Bool, Director

Scott Streich, Director

Domenick Lopano, Director

Pete Cimellaro, Board of Governors

Tracey Martin, Administrator

I.  Welcome and Call to Order

The president called the meeting to order at 6:40 pm

II.   Minutes of the February Meeting

Since we had no quorum, there were no formal minutes presented.

III.  Treasurer’s Report

Domenick Lopano moved, Scott Streich seconded, to accept the treasurer’s report as presented.

IV.  Game and Fish

Robert Mansell has been confirmed by the Arizona senate as the new Game and Fish commissioner.  The board discussed some new procedures that the department would like institute relative to the auctioning of the special tags.  We are now required to register anyone who is bidding for someone else, or who is phone bidding, and to keep track of the first under bidder. 

V.  Old Business

a.  Banquet – we need to do our mailing as soon as possible so that we can start selling tickets.  Tracey will send the flyer and a mailing list to John prior to the end of the week.  There will be a conference call tomorrow night with AAF to discuss details.  Domenick moved, Scott seconded, to appoint Tracey Martin to work with AAF to develop an accounting system that will work for both organizations.  Motion carried.

Raffle – the board discussed how many raffle items we should offer.  Mark Bool moved, Domenick Lopano seconded, that we allocate $10,000 for the raffle.  Motion carried. We need to get a sponsor to underwrite the cup raffle. Domenick will contact Tim Tanner about this. 

Silent auction – we need silent auction items and board consensus was to permit Amanda Moors to determine the number and types of items.  Amanda will discuss pewter items with Scott Ballor.  We also have a vortex tripod.  Board members were asked to send any items that they may have for the fundraiser to Amanda so that she can get them listed properly and in the program.  Chris Denham will be acquiring some Swarovski jewelry.

Live auction- the two boards need to decide on a total of items for the live auction.  This will be an item for tomorrow’s conference call.  We also need to confirm the Zulu Nyala donation.  Pete Cimellaro will see if he can get a buffalo hunt on the Turner Ranch.    Domenick volunteered to contact Tim Tanner to get donation contacts and sponsorship.  Scott Streich will check on a hog hunt in Texas and also get a San Diego tuna charter donation. 

c.  lion hunt from 2010 fundraiser – Floyd Green donated the lion hunt for our fundraiser, which Todd Julian purchased.  Floyd broke his foot and has been unable to guide the hunt.  Amanda volunteered to check with the lion guides who advertise on her website to see if they can provide a hunt.  Domenick volunteered to contact Mike Riddle. 

B.  GADR – we need to do a mailing.  Amanda Moors moved, Scott Streich seconded, that the association allocate resources for printing and postage for a mailing about the GADR.  Motion carried.  After discussion, it was decided to mail to those who purchased GADR raffle tickets for the past three years, as well as the Super Big Game deer raffle purchasers .  Tracey will get the lists from Al Templeton. 

VI. New Business

A.  Expo – we will be bringing some mounts. Set up is Friday so Pete will go by Rick Miller’s and pick up the trailer. We may need to get some coffee cups.  We have some shirts in storage, and we can also sell some Kaibab prints.  Pete will bring the credit card paper swiper.  Amanda will assist with set-up on Friday.  We will have a TV with a power point slide show. 

B.  Chili Cook off -  Scott Streich discussed a proposal to conduct a chili cook-off and reviewed some information.  We have been offered space at the 2012 ISE expo.  He is soliciting corporate donations of product from various companies to use as prizes.  Entries would be in teams.  The Board discussed some details, including prizes for the winning teams.  Pete also discussed an idea to include a “mini-fundraiser” to hold at the ISE Expo in conjunction with the cook-off on one of the stadium’s terraces.  We need to make a commitment with ISE nearly immediately so that planning can start.  Pete volunteered to assist Scott with this project. Scott will provide a detailed event plan with a timeline so that Pete can present it to ISE for consideration.

VI.  Committee reports

a.  membership – 329 regular, 12 youth, and 30 life for 363 total. 

b.  newsletter – one was mailed two weeks ago and we will plan on putting one out right after the fundraiser.   

c.  projects – we will have a Conner project April 24-26.  Scott will send the details to Tracey so that a project flyer can be mailed to our members.   

d.  youth committee – we had a pig hunt camp and probably 35-40 showed up in camp; 7 junior tag holders.  The camp cost over $700.   

e.  legislative – no report.  The AZSFWC banquet is the week before ours.  They want all the organizations to purchase tables.

There being no further business to discuss, the meeting adjourned at 8:55 pm

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