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ARIZONA DEER ASSOCIATION
BOARD OF DIRECTORS MEETING
MAY 16, 2006
The following voting members were present:
Domenick Lopano, President
Pete Cimellaro
Amanda Moors
Kevin Harris
Mark Bool
Guests:
Steve Cheuvront Brad Freitag
Jim deVos Ron Sieg
Chasa O’Brien Tracey Martin
John Koleszar Rick Miller
Since a quorum was not present, the board members present made the following motions. These motions will need to be ratified by the board via email vote in order to be implemented:
Action Item I: Minutes of the April Meeting
Pete Cimellaro moved, Mark Bool seconded, that the minutes of the April meeting be approved as presented. Motion carried.
Action Item II: Audit Committee
Tracey Martin presented a preliminary financial statement. The April bank statement was incomplete, so a final accounting will be presented after she obtains a complete copy of the statement. The board felt that it would be helpful to have some of the items on the balance sheet explained, and it would be helpful to ensure that the amounts allotted to the line items on the profit and loss statement were correct.
Pete Cimellaro moved, Amanda Moors seconded, that the board form an audit committee, consisting of Domenick Lopano, Kevin Harris, Tracey Martin, and Craig Dunlap, to meet and provide a report to the board at the June 6th meeting. Motion carried.
Action Item III: 2007 Banquet
The board reviewed information about Chaparral Suites. Mark Bool, Pete Cimellaro and Brad Freitag met with their staff and their ballroom can hold 760 comfortably and they would be able to accommodate our banquet. We might need to increase our ticket price to $60, but there is an excellent chance that we can still keep it at $55, depending upon which meal we choose.
Pete Cimellaro moved, Mark Bool seconded, that we hold our 2007 banquet at Chaparral Suites and that we place a $500 deposit to hold the date of April 7th. Motion carried.
Our adjusted bill from Rawhide was $26955.69. The board directed the president to write a letter to Rawhide with a counter offer of $25,400.
Action Item IV: Littlefield Banquet
Kevin Harris moved, Pete Cimellaro seconded, to donate $1000 to the Littlefield banquet. Motion carried.
Action Item V: Tag Request Letter
Pete Cimellaro moved, Mark Bool seconded, that the ADA send a request letter to the Commission asking for: 1 mule deer tag and 2 whitetail tags to auction at our 2007 banquet; supporting 1 mule deer tag to MDF to auction; asking for 1 mule deer tag and 1 whitetail tag for the Arizona Big Game Super Raffle; and asking for any left over tag that the Commission may care to grant. Motion carried.
Action Item VI: Honorary Life Member
Joe and Marissa Cerretta have provided both the website and the Deer Times with many quality photos at no charge. They will continue to do this as long as we would like. Pete Cimellaro moved, Amanda Moors seconded, that the board grant Joe and Marissa Cerretta an Honorary Life Membership, the sole benefit of which will be receiving each newsletter. Motion carried.