Arizona Deer Association

Board of Directors Meeting

May 20, 2008

Attending:

Pete Cimellaro, President
Keith Gaines, Secretary
Kevin Harris, Past President
Mark Bool, Director
Bryan Waitman, Director
Amanda Moors, Director
Todd Julian
Tracey Martin

I.  Welcome and Call to Order

The president called the meeting to order at 6:35 

II.  Minutes of the April Meeting

Kevin Harris moved, Brian Waitman seconded, to approve the minutes as presented.  All present voted AYE

III.  Treasurer’s Report

Keith Gaines moved, Kevin Harris seconded, to approve the treasurer’s report as presented.  All present voted AYE 

IV.  Old Business

The board discussed the upcoming Annual Meeting and election of officers.  Since a quorum was not present, information about the slate of officers and directors will be distributed via email.  The meeting will be June 24^th, and a postcard will be mailed to all members in good standing at least 15 days before the meeting, as stipulated in our bylaws. 

V.  Committee Reports

Banquet – those present discussed the banquet in-depth.  Although our net income will not be as high as some past years, our banquet still did well.  Since all splits have not yet been paid, we have some outstanding bills, and we are still awaiting some income, we do not have a final report.  The board discussed the location and agreed to remain at the Chaparral Suites for the 2009 event; dates for 2009 were discussed but no action was taken.  It was suggested that we try for late April.  Some on the board felt that there were not enough raffle girls to handle our crowd of approximately 375 people.  It was agreed that we would authorize Jenny Bool Pearson to hire and run the raffle girls next year.  It was also evident that the silent auction area needs more help than just two people, and the board discussed procedures to streamline this function.   

Habitat Projects – We are working with Ray Tanner on the Adopt-a-Ranch project 

Game and Fish – The letter requesting tags must be sent by May 24^th, and Pete has drafted and will hand carry the letter to Game and Fish.  We are requesting two mule deer tags, two whitetail tags (all for auction), and one whitetail tag for raffle.  We are also requesting one mountain lion tag for auction.  The board discussed a deer tag raffle and what it would entail.  Amanda Moors will be attending the capture on the 3-Bar, and other board members are encouraged to attend if possible.  The ADA has written a letter supporting lion removal on the Kofa Refuge to better assist in the recovery of the bighorn sheep herd there. 

Newsletter – please submit articles now.  We anticipate that the newsletter will be out at the end of June.

 Youth Committee – no report.

 Membership – The current database manager will be retiring at the end of June.  The president appointed a committee of himself, Mark Bool, Amanda Moors and Tracey Martin to investigate options for upgrading our software and moving our data to another database manager.

 Public Relations – no report.

 Conservation Partners – no report.

 VI.  New Business

The board discussed the 2009 ISE Show.  We will receive two free booths in return for setting up and staffing a deer seminar during the show.   

VII.  Adjourn

There being no further business to discuss, the meeting adjourned at 8:55 pm.

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