Arizona Deer Association

Board of Directors Meeting

May 18, 2010

 Attending: 

John Koleszar, President
Mark Bool, Director
Rick Miller, Director
Bryan Waitman, Director
Domenick Lopano, Director
Joe Allen, Director
Christian Wolfe, Director
Tracey Martin
Tim Tanner
Brian Wakeling 

I.  Game and Fish

Brian Wakeling provided a written report on the body condition analysis research conducted as part of the Kaibab project.  The deer did not seem to be in very good condition and reviewed the final data.  The report was provided by the department’s veterinarian.  Brian reviewed the vet’s recommendations and discussed the department’s use of the data, which at this point isn’t enough to draw conclusions from.  The board also discussed the progress of the on-line draw system.  The board thanked Brian for his report. 

II.  Banquet update/report

The Board reviewed the email communications from last week.  ADA is firm that our raffle stand alone since we have so much money invested in it.  After discussion:

1.  Raffles need to be separate.  AAF will send their table purchasers their bucket raffle tickets. 

2.  AAF will put a credit card machine near their bucket raffle for anyone who purchases bucket raffle tickets.  This revenue will be AAF’s.  AAF can also sell tickets solely for their bucket raffle in this area and it will be clear that these tickets need to be placed in the buckets and not in the general raffle.

3.  ADA will blitz AR-15 or shotgun and the $1000.  AAF/ADA will split profits of the vortex/eye-cup/tripod blitz.   The cow elk hunt is AAF blitz.

4.  Need list of the live action items from AAF with write ups. 

5.  Need contacts for their live auction and silent auction chairs.

6.  AAF needs to start selling banquet tickets on their website.

7.  check on orange hats. 

Live auction – need list of AAF items to incorporate into the live auction.  Need write ups from Amanda on the Gould’s hunt and Mexico whitetail hunt.  Also need info on the hunts that Pete has acquired.  Need to find out about the custom gun.   

Silent auction – need to make sure that we have the stuff listed that Brad has purchased.  Reviewed some of the items.  Bass Pro will do most of the stuff on the list and Christian will provide an invoice for reimbursement.   

Need area to set up youth rifle – drawing will be at the clinic. 

Joe, Louie and Hunter will set up merchandise area and sell memberships.  Need to order large and xl t-shirts.  It was decided to purchase 8 dozen of each.  Bryan will ask Scott to take care of it.   We will give a DVD and $20 raffle tickets to everyone who joins or renews.   Tracey will bring membership forms.   

Bryan Waitman needs donation forms.    

III.  Minutes

Rick Miller moved, Domenick Lopano seconded, to approve the minutes.  Motion carried. 

IV.  Treasurer’s report

We really need a treasurer, preferably someone who has a business or a finance background.  The board discussed the financial state of the association, which is of concern.  The board also discussed engaging people who are interested in helping.  The board reviewed the various components of board activity, such as projects, legislative, etc.  Rick Miller moved, Bryan Waitman seconded to accept the treasurer’s report.   

V.  New Business

a.  Taxes – Rick Miller moved, Mark Bool seconded,  that we contact Brian Miller to do our taxes for last fiscal year.  Motion carried. 

b.  Nominations and Elections – the board will hold elections at the June board meeting on June 15^th.  Rick Miller volunteered to serve as vice president; Christian Wolfe volunteered to serve as secretary;  still looking for treasurer.  Domenick Lopano,  Amanda Moors, and Bryan Waitman will be elected to serve a two-year term.  Scott Streich will run for youth committee chair.

c.  GADR – tomorrow morning the mailing will drop.  We need to email the AZSFWC and our listserves with the info. 

VI.  Committees

a.  Legislative – The board discussed the commission appointment bill; it takes effect 90 days after it was signed.  The board discussed who we should support to serve on the panel. Evidently the Heritage Banquet featuring  Sarah Palin went well.   The legislature is also discussing changes to the OHV sticker program; John Koleszar would like feedback on changes from any interested party. 

b.  Youth Camp – only 12 kids registered for this weekend. 

There being no further business to discuss, the meeting adjourned at 9:25 pm

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