ARIZONA DEER ASSOCIATION

BOARD OF DIRECTORS MEETING

October 20, 2009

Attending:                                                                                          Guests:

John Koleszar, President                                                                    Dewane Tabbot
Brad Freitag, Treasurer                                                                      Fenner Yarborough
Mark Bool, Director                                                                          Chasa O’Brien
Bryan Waitman, Youth Director                                                         Esther Rubin
Domenick Lopano, Director                                                               Brian Wakeling
Joe Allen, Director                                                                             Jim Hinkle
Amanda Moors, Director                                                                   Ron Sieg
                                                                                                          Pete Cimellaro
                                                                                                          Tracey Martin

 I.  The Game and Fish Department gave an update on the Kaibab habitat research and Kaibab activities. 

II.  Since the September meeting, president Jeff Dickey tendered his resignation from the presidency and the Board.  The chair asked that the protocol to fill the office of the president be followed.  Brad Freitag moved, Domenick Lopano seconded, that the Board elect John Koleszar to fill in the remaining term of President.  Motion carried. 

Mark Bool moved, Brad Freitag seconded, that Rick Miller be appointed Vice President.  Motion carried.

III.  Treasurer’s Report

Amanda Moors moved, Bryan Waitman seconded, to accept the treasurer’s report as presented.  Motion carried.

IV.  Old Business

Brad Freitag reported that Youth Outdoors Unlimited, Bill Hill’s new group, has incorporated, and is applying for tax exempt status.  Brad took the trailer and most of the Del Re purchases and delivered them to Bill Hill.  The board discussed the specific items from the Del Re purchase that YOU believes they are owed.  The board consensus was that this issue is concluded. 

The board discussed the two recent ADA youth camps.  The volunteers felt that the camps went well, all things considered.  Need more staffing and help for the camps, with anywhere from 25-35 kids.  Possibly can devise shifts for the staff that does attend.  The board discussed the campsite, and the working relationship with AES. 

Brad Freitag reviewed our insurance payments/obligations.  We have four trailers insured.  We apparently have a cargomaster trailer that we are insuring but do not have a location on.  We will contact Rich Leightner to see if this belongs to the buckskin chapter and is in their possession.

V.  New Business

Pete Cimellaro brought a request from the Arizona Big Game Super Raffle Committee for $5000 for promotional expenses.  Last year, AZBGSR depleted their reserves to bring in the amount of funds that they did, and they are asking sponsoring organizations to contribute for the next year.  The bulk of the promotion will be handled after our 2010 fundraiser, so there isn’t a necessity to decide on this request at this meeting. 

VI.  Committee Reports

a.  Banquet – Banquet is February 13^th.  We need to set ticket price.  The board reviewed and discussed the treasurer’s cost analysis.  Amanda Moors moved, Brad Freitag seconded, that the ticket price be $65. Motion carried.    Mark Bool volunteered to chair the banquet.  Tim Tanner, Brad Freitag and Pete Cimellaro will work on live auction donations.  Rick Miller will handle the silent auction.  John Koleszar will do the program.  Domenick Lopano will handle the raffle, which will consist of 40 guns.  Mark will talk to Chris Denham about a banquet gun.  Tracey Martin will handle ticket sales and front door.   Jenny Bool Pearson will take care of raffle girls.  Scott Streich and Bryan Waitman will do a youth raffle.  Joe Allen will handle membership promotion.  Pete will ask Kevin Harris to get us the Ken Rowe mule deer bronze.  No Jameson Award candidate yet.  The board discussed financial donations, previous cash donors, and how to get this project started again.  Our first mailer needs to go our first week in November.  Discussed a way to bring people in – ask big time deer outfitters to come and display for a pre-banquet expo type of event.  Corporate tables are $750, and will be combo tickets.  Need a Life member item.  Discussed cup raffle; look for a sponsor.  Tracey will do a ladies raffle will try to do two baskets this year.  Need to schedule a banquet meeting for first week in November.

b.  Membership – 417 total: 363 regular, 16 youth, 29 life and 9 sustaining.  Second invoicing was mailed approximately 10 days ago and we are already receiving renewals from that.   

c.  Habitat Projects – the HCP projects are coming in.  The committee will be reviewing the proposals to review and make recommendations.  Serving on the committee are: John Koleszar, Domenick Lopano, Pete Cimellaro, Steve Cheuvront.   

d.  Game and Fish – Leonard Ordway named new assistant director.   

e.  Newsletter – Cathy Cimellaro will do one more newsletter to be out by end of November.  Need articles and photos from the junior camps.  Deadline November 10^th.  Tracey will write article promoting banquet, Amanda will provide whitetail pages.  Pete discussed dropping to three issues a year, from the four we currently produce, to reduce costs.  John Koleszar is also looking at reduced printing and layout costs.   

f.  WCC/ legislative – Holding a commissioners forum in Tucson for people interested in being the new commissioner.  There are seven candidates so far; meeting at PSE Archery.  Legislative agenda for next year is the commissioners’ standards/qualifications bill.   Possibly setting up a board to recommend/vet candidates for the commission.  Submitted final design for the new license plate to MVD/3-M and it is close to done.   

g.  website – Last week, someone hacked into the site and redesigned it.  Amanda has taken care of restoring it.  We need to get Amanda information on the banquet, and info on the commissioners’ forum.  Amanda will set up banquet tickets sales on-line as soon as we have the banquet tickets.    

The board discussed another meeting place.  John koleszar will work on this. Hope to do alternate between Bass Pro and Cabelas. 

There being no further business to discuss, the meeting adjourned at 8:55 pm.

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