Arizona Deer Association

Board of Directors Meeting

October 20, 2004

In attendance:
Mark Bool, President
Domenick Lopano, Vice President
Craig Dunlap, Treasurer
Todd Julian , Past President
Pete Cimellaro, Board Member
Tim Tanner, Board Member/Fundraiser Chair

Guests: Tice Supplee, Rick Rademacher, Bruce Johnson, Mike Burris, Tracey Martin

I.  The president called the meeting to order at 6:30 pm 

II.  Guest speakers

Bruce Johnson reported that LSD had a meeting with G&F and the Forest Service about issues on the north Kaibab.  He provided a copy of a letter from the Forest Service to Congressman Shadegg and reviewed the salient points.  The Forest Service is looking at partnering with G&F to obtain Sikes Act funds to do major revegetation in the Kaibab. 

Forest Service personnel evidenced some nervousness at asking for congressional appropriation of federal funds for specific improvements in the Kaibab.  The board discussed the Sikes funds, how they are obtained and where they come from. 

Population survey will take place the weeks of November 29^th and December 13^th.  Bruce gave an update on the details.  The habitat for the winter range needs improvement and Bruce discussed the ideas advanced for this project.   

Bruce and Tice discussed the allocation of Sikes Act Funds, which are more properly termed Deer Stamp funds, since these are funds collected through the deer stamp and are not truly federal funds.  A presentation will be made at the December commission meeting to propose spending these funds.  LSD felt that winter range improvement would be a priority for these funds.  At this point, the Forest Service is not planning on allocating any forest service funds for any of these issues, so the board felt that it would be prudent to continue to monitor the Forest Service and communicate with our federal legislators to ensure the Forest Service is prioritizing deer habitat in its duties. 

The Forest Service, G&F, and ADA made a commitment to form a communications committee to ensure that all parties are fully informed of all information exchanged about the progress and plans for the Kaibab.   

It was suggested that ADA (including Buckskin Chapter) and LSD meet with the Kaibab district ranger to review plans and objectives for mule deer on the Kaibab.  The ADA will also have a separate meeting with Ron Seig. 

The board discussed the funding agreement with G&F specifically the carryover amounts pertaining to CWD and Hemorrhagic disease surveys.  It was decided to remove the Black River burn and to sign the agreement as presented and then adjust the carryovers after consultation with G&F personnel and present an amendment.   

Mike Burris of the Arizona Predator Callers would like the ADA to participate in a cooperative predator hunt on January 15-16, 2005, northwest of Heber.  He reviewed the previous predator hunt, held in May, which was well-received.  He believes that a January event will be quite successful since this is the time of year that predators are most active.  He reviewed the details of the date selection, and working with the other predator calling groups in the state.    The sites will be the same as the May site, on forest service land.  The board discussed the specific details of the hunt, including logistics, prizes, raffles, food, and waste management.  Mike would like to see half of the proceeds donated to a children’s cause or group.  Todd Julian moved that we support the event with a donation of $1,000.  Domenick Lopano seconded.  Motion carried, pending ratification of the quorum.

III.  Committee reports

Banquet – Tim Tanner reviewed options for our 2005 banquet site.  Civic Plaza, Rawhide, and Scottsdale Princess have all been contacted, and he reviewed the pros and cons of each site.  No one is willing to make any guarantees that Rawhide will be in operation on its current site at the time our banquet is scheduled.  If we go to the Scottsdale Princess we will need to increase the ticket price substantially and the bar is very expensive.  The board discussed this issue in–depth.  It was decided to release the Civic Plaza date for 2005, although it was decided to see if the Civic Plaza has a date open in April 2006.  Tim will review options with the Princess and if unable to negotiate a fair meal/drink price, we will go with Rawhide.   

Memberships - no report although second notices have been sent. 

Projects – we just approved the contracts and agreement with G&F. 

G&F – we have sent our requests for special tags, and the October commission meeting has been cancelled.  The special tags will be awarded in December. The board discussed guaranteeing a specific amount for the whitetail tags.  Pete Cimellaro moved that the ADA board donate $5500 to the G&F department whitetail tag fund specifically to augment the 2004 whitetail tag that sold for only $9500.  Craig Dunlap seconded.  Motion carried. 

Pete reviewed his communications with ADBSS, AAF, and AES about the special tags.  He reviewed the efforts to get more special tags per species, which would require legislation.  Next year, legislation will be proposed that increases each special tag by one.  These additional tags, with the exception of elk and sheep, would go into an Arizona super raffle.  Pete discussed the specific details.  The board agreed that the ADA supports the concept to the super raffle. 

Pete reviewed two candidates for commissioner to replace Sue Chilton: Bob Hernbrode and Lars Pederson. Pete Cimellaro moved that the ADA endorse Lars Pederson for commissioner.  Domenick Lopano seconded.  Motion carried. 

Newsletter – the newsletter is being worked on at this time, but the deadline has been pushed back a few weeks.  We have sold Sportsmen’s Warehouse the inside front cover, Chris Denham and Floyd Green have the inside back cover.  Tracey Martin will send Tim Tanner and Rick Rademacher insertion order forms.  Chris needs to complete an insertion order as well.  Rick discussed his plan for a center spread advertisement.    Todd will do an article on the donated Montana hunt, which the donor will donate again in 2005, and Rick will also provide an article.   

Youth Committee – Although Stan was unable to attend, he provided a written report.  We will thank southwest meat processing for their support for the past two years on the youth camp.  Pete Cimellaro will contact the Tucson Chapter SCI for their assistance with the 36 A/C camp. 

WCC – working on the predator management policy with G&F, and the state trust land issue. 

Website – no report.  We need an article about the clinic for the newsletter and website.  

Public Relations – Todd took the list of media contact information and narrowed it down to a manageable list of key contacts.  The next step will be to send these media contacts important information about our activities and accomplishments.  It was suggested that we send the national magazines a newsrelease that tells what our tags sold for last year and directing prospective buyers to the website for information on the 2005 tags. 

IV.  New Business

The board discussed changing the post office box to one in an area where it can be checked daily.  Craig Dunlap moved that we change the box to Falcon Field in Mesa, and to have Tracey pick up the mail daily. Pete Cimellaro seconded.  Motion carried.  Tracey will get a box and work with Craig and Joe Bill to ensure that the change goes smoothly. 

Bob Hirsch asked ADA to speak at the seminar at Sportsman’s Warehouse.  Mark reviewed the miscommunication that lead to Tice speaking at the seminar.   

There being no further business to discuss, the meeting adjourned at 10:05

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