Arizona Deer Assn

Board of Directors Meeting

October 18, 2010

Attending: 

John Koleszar, President
Rick Miller, Vice President
Craig Nebeker, Treasurer
Domenick Lopano, Director
Joe Allen, Director
Chris Denham, Director
Mark Bool, Director

Todd Julian
Vince Alfaro
Allen Taylor
Brian Wakeling
Hector Albarran
Tracey Martin

I.  Welcome & Call to Order

The president called the meeting to order at 6:45 pm. 

II.  News and Information from Game and Fish

Brian Wakeling reported on the CWD response plan, which has been transmitted to the commission.  Brian will send it to Tracey to distribute via email.  Brian reviewed the salient points, which will include rule changes.  There is a rule making moratorium is in effect until 6/2011.  CWD appears to be in all surrounding states except California.  The big concern is with the Poinciant deer herd, which migrates between Utah and Arizona.  Brian discussed efforts to formulate a vaccine.  The board discussed several issues with Brian, including baiting. The department has not heard any progress with introducing grey wolves in Mexico.   Brian does not have any information on the performance evaluation of Director Voyles.  The board discussed the December commission meeting agenda items and also discussed the scheduled meeting tomorrow night regarding the marketing and sale of the special tag. 

 III.  Minutes of the September Meeting

Domenick Lopano moved, Rick Miller seconded, to accept the minutes as presented.  Motion carried.

 IV.  Treasurer’s Report

Rick Miller moved, Chris Denham seconded, to accept the treasurer’s report as presented.  The board reviewed various line items on the profit and loss statement and discussed expected income and expenses for the remainder of the year.

 V.  State of the Organization

The president spoke about the future of the organization.  Scott Streich has resigned his title as youth director but will remain an active member of the board.  The board discussed the issues surrounding the last deer camp. 

The board discussed the youth hunts and youth camps in general and the future of these as a part of the association’s  mission.  The board reviewed the plethora of youth camps now being conducted by various entities.    The board discussed how to focus our limited resources on a targeted, successful schedule rather than quantity over quality.   The board discussed soliciting grants or sponsorship for our camps.

 We are currently looking for a new desktop publisher for our upcoming newsletter and it appears that Randy Stalcup may be interested in our business.  We hope to have a newsletter within two weeks. 

 VI.  Old Business

a.  banquet – it was decided to hold a joint banquet with AAF, who has guaranteed to have 120 people at the banquet.  We are currently scheduled for May 21^st at Chaparral Suites.  We will send a mailing to our 2010 donors before the end of the week soliciting donations for next year.  The board discussed the gun raffle, but no action was taken.   Domenick will handle the raffle for ADA and after January 1^st we will begin holding joint meetings with AAF.  Randy Scott and his rep group have volunteered to help us get guns at dealer or lower.  Chris will get this information to Domenick and Rick.  Amanda Moors will handle the silent auction. 

b.  wolf issue – the USFWS has been petitioned by the Center for Biological Diversity to have wolves reintroduced throughout the state.  The pro hunting groups are attempting to be heard in this process.    The board reviewed the on-going efforts to pass Prop 109. 

c.  GADR – Chris reviewed the GADR hunts.  It was decided not to raffle the commissioner’s whitetail tag in the 2011 GADR; this will be an auction item. We reviewed the hunts lined up for next year; we need a Coues hunt since we aren’t auctioning the commissioners’ tag.  Chris volunteered to line up the final hunt for next year.  Tracey will ask Amanda Moors if Javier Monge might be interested in supplying the Coues hunt.  Chris will talk to Tim Tanner if Sergio Garabay might be interested.  Chris will talk to Randy Scott about the rifle and scope for the equipment package.   

VII.  Old Business

a.  Prop 109- the constitutional right to hunt and fish.  The board reviewed the provisions of the proposed legislation, which would change Arizona’s constitution.  The board discussed the polling and funding for this proposition. 

b.  Horseshoe Ranch – after email communications between the board members, the board felt that this would not be a funding  option for the deer tag funds at this time.  This has been communicated to the department.

c.  Director Voyles – no further information is available on this issue.

d.  Elections – no further information.  The board discussed the changes in the commission.

e.  Appeal letter – john reviewed plans to distribute a letter to deer tag holders in the Scottsdale-PV area to solicit donations.  

VIII.  Committee reports

a.  membership – we have 335 paid members- 30 life members, 13 youth members, 7 sustaining, and 285 regular members.  It was suggested that we do a membership drive.  The Board reviewed past efforts in this area.  It was also suggested that we strongly ask for help from the sporting goods and outdoor stores for both donations and volunteers and make membership brochures available at the stores.  Set up an internship program to introduce ASU/UA/NAU wildlife biology classes to the wildlife organizations in the state. 

b.  Habitat Projects – Game and Fish WM John Dixon has selected a spot in Payson for the large tank; he is submitting this proposal through the HPC as a joint deer and elk project.  It was suggested that this would be a good deer project for our members to participate in, funded through tag funds in this cycle.  We anticipate this project will be done in the spring of 2011. 

c.  WCC/Legislative – the groups are mostly concentrating on 109 and the wolf issue.  The license plate has been a revenue generator and it appears that it will raise $60,000 this year. 

d.  Website – Domenick has approached his friend, Al Romo, about doing the ADA’s website as a volunteer, and he is interested.  He would like to address the board about our expectations and vision for the site as well as how it should be organized.  John volunteered to meet with Dom and Al to discuss the site and report back to the board.

e.  Newsletter – we have some articles written and hope to get this out within two weeks.   

After discussion, the board decided to leave the trailer in Scott’s possession.  The board discussed the javelina camp, which is planned for February 2011.

 There being no further business to discuss, the meeting adjourned at 9:10 pm

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