Arizona Deer Association

Board of Directors Meeting

September 16, 2008

Attending:

Jeff Dickey, President                                                        Guests:
Pete Cimellaro, Past President                                          Chasa O’Brien
Rick Miller, Board Member                                              Ron Thompson
Brad Freitag, Board Member                                            Ron Sieg
                                                                                        Kerry Ketchum
Proxies:                                                                            Shelley Ring
John Koleszar                                                                   Tracey Martin
Chris Denham
Mark Bool

I.  Welcome and Call to Order

The President called the meeting to order at 6:37 pm 

II.  Guest Speakers

Kerry Ketchum, Executive Director of the Northern Arizona Food Bank in Flagstaff, described how the food bank words and what types of donations are needed.  He showed a video outlining what the food bank is about.  One of the food bank’s biggest expenses, besides meat, is the processing and transportation of the meat.  The demand for emergency food boxes is up and donations are down.  4 Peaks Processing is a collection point for the Northern Arizona Food Bank.  The board thanked Kerry for his presentation and will discuss further any assistance the association can provide. 

Ron Thompson and Chasa O’Brien provided a written update on the Kaibab study.  The seeding will begin this month and they reviewed which blocks were on which schedule.  They are also looking for a contractor to cut 71 acres of pinion-juniper.  The winter helicopter survey is scheduled for December 15^th.  

Chasa also discussed research work on cliff rose.  He is communicating with Jim deVos and the Advisory Group and has offered her time and expertise to assist.  Roger Hoverman for the Buckskin Chapter is also sitting on the Advisory Group, as is Amanda Moore for the ADA.  A meeting will be scheduled as soon as possible.  Chasa is trying to get ASU to commit to a timeline for nutritional analyses; the end of the year is the target date.  The Board discussed the terms of the contract with ASU.  Chasa offered to send updates to Jim deVos.  

The Board discussed the tag funds and stressed that we would like to fund good projects on the Kaibab.  Board members offered to travel to the Kaibab and meet with the Forest Service to discuss habitat improvement and field review.  The Forest Service and Game and Fish Statewide Coordination meeting is scheduled for later this week.  Ron Sieg and Chasa will be in attendance. 

Ron Thompson discussed G&F’s HPC meeting.  The board discussed the security of the tag funds and asked Game and Fish to review setting up a trust fund for the tag funds.  At this point there is $862,200.64 in the mule deer tag fund.  According to G&F, we have more projected committed than we have funds for. 

The board thanked Ron Thompson, Ron Sieg, and Chasa O’Brien for their presentations.

III.  Minutes of the August Meeting

The Board approved the minutes of the August meeting as presented.

IV.  Treasurer’s Report

Pete Cimellaro moved, Rick Miller seconded, that Brad Freitag be appointed Treasurer of the association until the next election.  Motion carried. 

V.  Old Business

Rick Miller offered to coordinate the clinic again for 2009.  We will again have it on a Saturday, instead of a weeknight. 

VI.  Committee Reports

Membership -  We have 410 paid members: 361 regular, 14 youth, 9 sustaining, and 26 life.  We have 241 from 2007-2008 who have not yet renewed.  We are working on sending out our second dues notice.

Habitat Projects – no report.

Game and Fish – The board reviewed Game and Fish’s urgency to deplete the tag funds and discussed their efforts to resurrect the initiative drive.

Newsletter – It will go to the printer this week.  The deadline for the next issue is October 1^st.

Youth  - no report.

Legislative – no report.

Website  - no report.

Raffle – The ADA will raffle the whitetail tag, and the committee is putting together a package of items for this raffle.  We will also include merchandise in addition to the deer tags/hunts.  We plan to offer internet sales.  Arizona Sportsmen for Wildlife is asking ADA to consider donating part of the proceeds of this raffle to AZSFW in lieu of our annual $10,000 contribution. 

Pete Cimellaro moved, Brad Freitag seconded, that the ADA make a contribution to the AZSFW from the proceeds of its raffle in return for unrestricted use of AZSFW’s entire email list.  Motion carried.

Public Relations – no report.

 VII.  New Business

The Yuma Proving Grounds wants to redesign their recreational use area and is seeking public comment.  No action was taken.

VIII.  Adjournment

There being no further business to discuss, the meeting adjourned at 8:35 pm

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