ARIZONA DEER ASSOCIATION

BOARD OF DIRECTORS MEETING

September  15, 2004   6:30 p.m.

In Attendance:
Mark Bool, President

Craig Dunlap, Treasurer
Steve Cheuvront, Director
Joe Bill Pickrell, Director
Pete Cimellaro, Director
Stan Johnsen, Director

Guests:
Ken McKenna
Cowboy Dan
 
I.  2005 Fundraiser

Cowboy Dan explained that it appears that Rawhide will remain at the current location through next Sept, 2005.  He passionately assured the BOD that Rawhide is a strong, viable business and that we should not have any reservation about holding our banquet at their facility.  He agreed to provide the ADA a copy of the deed, a list of all scheduled events for the next year, and to investigate the possibility of a "performance bond."  This would basically be an insurance policy, and therefore, if anything happened to the facilities and the ADA could not hold the banquet there, the ADA would be awarded a $100,000 insurance bond.

 

II.  Committee Reports
Habitat Committee - Pete presented a project proposal for a water project in unit 23.  The ADA share request was for $21,500.  The Habitat Committee recommended approval.  The BOD will need to vote on this issue next month or to ratify this request.  Also, Ruth Gregory (of G&F) recently sent a letter to the conservation groups asking if we have a preference for how project completion reports are delivered.  Steve Cheuvront will represent the ADA and touch base with Ruth next week.

Youth Committee - Stan presented a written report to the attendees. 

There were several key points: 
1.  The youth clinic was a huge success, with more that 40 kids participating.

2.. Several parents recognized what a great event it was for the kids.
3.  Youth camps - Unit 12a - Need to finalize who will pull the trailer up to the Kiabab.  Unit 1&27 - Need to finalize approval for splitting the cost of the camp equally with AES.  Unit 36A/C - soliciting additional volunteers for game spotting and general help.
4.  Youth Scholarship Proposal - Stan gathered several pages of information on
other programs.  He has started building a information for an ADA scholarship
program.  He specifically addressed eligibility and the selection process.

Game and Fish Committee - The proposals before the commission were discussed.  Pete will be attending the commission meeting in Safford on September 17 to represent the ADA.

Newsletter - Articles are due by the end of September!!!  Also, Cathy's contract as the Newsletter editor was addressed.  The publication has clearly become the best conservation organization newsletter in the state.  It will be going full color (at approximately 35 pages) in the near future.  The ADA is now selling advertising, and we hope that the newsletter will soon be making a profit.  A recommendation was made that the ADA increase payment to the editor.  The current contract is for $600 per issue.  The recommendation was made to increase the rate to $1000 per issue.  Everyone in attendance agreed with the recommendation.  This will be voted on at the October meeting.

WCC -  The WCC is currently reviewing and commenting on the department’s
new Predator Management Plan.

III.  New Business

Ken Mckeana presented an opportunity for the ADA to purchase an ATV from Flagstaff Motorsports at a discounted price (basically at dealer cost).  A number of attending board members stated that this issue has been evaluated each year for the past few years.  Each time it has been found that   it would be very hard to make any money on an ATV at our
fundraiser event.

There being no further business to discuss, the meeting adjourned at 10:00

 

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