Arizona Deer Association

Board of Directors Meeting

September 21, 2010

Attending:                                           Guests:
John Koleszar                                      Shane Stewart
Rick Miller                                          Brian Wakeling
Craig Nebeker                                     Troy Smith
Domenick Lopano                               Tracey Martin
Mark Bool
Scott Streich
Amanda Moors

I.  Call to Order

The president called the meeting to order at 6:36  

II.  News and Information from the Game and Fish Department

Troy Smith, the new big game supervisor, was introduced.  Wakeling discussed the letter he sent to groups selling auction tags asking for any formal guidelines the groups have regarding a non-payment of bid or complaints about the raffle process.  This issue has been raised by the commission.  On October 20th Game and Fish will host an open house at HQ Eagle Room 6:30 to review and discuss these issues with the groups.  The board discussed G&F’s position on the USFWS efforts to restore gray wolves to their native historic ranges.   

 III.  Guest Speakers

Shane Stewart discussed AAF’s interest/desire to hold a joint banquet again next year.  Our banquet is scheduled for May 22nd at Chaparral Suites.    

IV.  Secretary’s Report

Rick Miller moved, Mark Bool seconded to approve the minutes as presented.  Motion carried.  

V.  Treasurer’s Report

The board discussed income and expenses for both the GADR and the Bass Pro Shops days.  We lost about $400 on Bass Pro Shops days.  The board also discussed the clinic, which went very well this year.  We cut our expenses considerably holding the event at G&F headquarters.  Rick Miller moved, Domenick Lopano seconded, to approve the treasurer’s report.  The board discussed again the merchant account fees and the president volunteered to go approach Wells Fargo for a merchant services bid. 

VI.  Wolf  issue

Alan Hamberlin has made personal presentations to AES and ADBSS about the efforts to stop hunting in Arizona, reintroduce wolf into all areas of the state, ban lead ammo, and other issues.  The board reviewed the amounts of money the groups donate to AZSWF.    The board discussed the annual donation to AZSFW; we have provided $5000 so far.  The board consensus was that the association is committed to AZSFW but at this time, with a Profit and Loss statement showing a net income of $6000 as of the end of September, at this time we are not able to increase our annual donation.      

VII.  G&F

The president reviewed the Game & Fish Commission’s effort to put together a performance evaluation of Director Larry Voyles, which had the appearance of a vendetta.  The president reviewed the official letter the ADA president sent to the commission in support of the director, as did the ADBSS and other organizations.  The issue came to a head at the last commission meeting and the commissioners have since tabled this issue. 

VIII. Committee Reports

a.  Banquet – need a live auction chair to solicit donations for hunts and other items.  This would entail contacting the outfitters and brokers to confirm any donations.  Brad got a lot of these through a broker.  We will contact any donors that we can ourselves and confirm donations for next year.  We really need to rethink the gun auction since we lost money this year.  The Board discussed conducting a bucket raffle for some items next year.   The board discussed the pros and cons of partnering with AAF again.  It was decided to look at our finances more closely and make a decision at that time.  The board discussed proposing to AAF a specific commitment for attendees.  

Insurance  - We discussed the insurance policies  again. 

Membership – our second invoicing has just gone out.  We hope to raise another $4000-$5000 in dues revenue. 

Projects – We have received a proposal for placing big water tanks on the northwest corner on Beeline Highway split as you enter Payson.   The Board felt that this should be approved through the HPC process; it sounds as if it’s possibly a joint project between AES and ADA.    

G&F – no further report.   

Newsletter – John needs articles for the next newsletter.   

Youth Committee – The squirrel camp planned at Tonto Creek October 1-3 was cancelled by the Forest Service after it was already publicized.  Scott Streich review contingency plans for a new location.  G&F has done nothing for the deer camp at Canyon Creek October 9-10.  The board discussed the G&F grant fund application process. 

WCC – no report 

Website – The board discussed the web redesign again, which will be about $1000 according to Amanda Moors’ vendor designer.  Amanda reviewed what the designer was prepared and willing to do and the design improvements that can be done to the site.  After discussion Scott Streich volunteered to have a web designer he knows produce a sample site for us to review.   

There being no further to discuss, the meeting adjourned at 9:10 pm 
 
 

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